--- title: Data Protection & Security Policy | Zentavra description: "How Zentavra protects client data and HubSpot portal access: access controls, data handling, confidentiality and security practices for every engagement." image: https://info.zentavra.com/hubfs/marketing%20+%20Sales%20ops%20(3)-1.png --- [![Untitled design (17)-1](https://info.zentavra.com/hs-fs/hubfs/Untitled%20design%20(17)-1.png?width=240&height=69&name=Untitled%20design%20(17)-1.png "Untitled design (17)-1")](https://zentavra.com/?hsLang=en) [Book Strategy Call](https://info.zentavra.com/security-policy#link) [![Zentavra logo](https://info.zentavra.com/hubfs/Peace%20of%20mind%20for%20your%20revenue%20operations..png)](https://zentavra.com/?hsLang=en) - [Home](https://zentavra.com/?hsLang=en) - [Services](https://zentavra.com/services?hsLang=en) [*01***Implementation & Migration**Set it up right the first time](https://zentavra.com/services/hubspot-implementation?hsLang=en)[*02***CRM Optimization & RevOps**Build the foundation before you scale](https://zentavra.com/services/revops?hsLang=en)[*03***Workflow Automation & AI**Arm your team, don't replace them](https://zentavra.com/services/automation-ai?hsLang=en)[*04***Fractional HubSpot Admin**Your admin, without the headcount](https://zentavra.com/services/fractional-admin?hsLang=en)[*05***Consulting & Training**We build it, we hand over the keys](https://zentavra.com/services/training?hsLang=en)[*06***Reporting & Attribution**See what's actually working](https://zentavra.com/services/reporting?hsLang=en)[*07***Revenue Hub & Quoting**Close deals faster, quote to cash](https://zentavra.com/services/revenue-hub?hsLang=en)[*08***Web Design & HubSpot CMS**A website that sells before the call](https://zentavra.com/services/web-design?hsLang=en)[*09***Fractional CMO & Marketing**Marketing leadership on retainer](https://zentavra.com/services/fractional-cmo?hsLang=en)[*10***Lead Generation & Outbound**The right accounts, every day](https://zentavra.com/services/lead-generation?hsLang=en) - [About](https://zentavra.com/about?hsLang=en) - [Blog](https://blog.zentavra.com/blog?hsLang=en) - [Free HubSpot Audit](https://zentavra.com/free-hubspot-audit?hsLang=en) - [Contact Us](https://zentavra.com/contact-us?hsLang=en) [Book Strategy Call](https://zentavra.com/?hsLang=en#link) **SECURITY & DATA PROTECTION** # How Zentavra Protects Your Data Zentavra LLC is a HubSpot Solutions Partner. We act as a data processor and work inside the systems you own, like your HubSpot portal. We don't host or store your data anywhere else. We work under the [HubSpot Solutions Partner Program Agreement](https://legal.hubspot.com/solutions-partner-program-agreement) and follow HubSpot's security and confidentiality standards on every engagement. Zentavra LLC  ·  HubSpot Solutions Partner  ·  Last updated November 2026 ✓  Mutual NDA on every engagement✓  MFA on all business apps✓  Encrypted devices✓  Files deleted within 30 days 01 ## Data Access and Storage - ✓We work only inside your HubSpot portal and other platforms you approve. - ✓We don't download, store or archive your data beyond what the project needs. - ✓Our access lasts only as long as the engagement and is removed as soon as the project ends. 02 ## Confidentiality and NDAs - ✓Every engagement starts with a signed mutual NDA. - ✓Team members and subcontractors are bound by confidentiality terms. - ✓We never share logins or credentials over email or chat. 03 ## Device and Account Security - ✓Full-disk encryption on every device (FileVault or BitLocker) - ✓Password-protected logins with auto-lock - ✓Multi-factor authentication on all business apps - ✓Access to your systems only for the people working on your project, reviewed regularly and removed when the project ends or when you ask 04 ## Data Retention and Deletion - ✓We don't keep your data after the engagement unless you ask us to in writing for follow-up work. - ✓Exports and working files, like CSV reports or import templates, are securely deleted within 30 days of project completion. 05 ## Cloud and Platform Security - ✓We use cloud platforms that meet standards like SOC 2 Type II, ISO 27001 and GDPR. - ✓Work done inside HubSpot and connected tools is covered by those platforms' own security, compliance and encryption. - ✓HubSpot's [Solutions Partner Program Agreement](https://legal.hubspot.com/solutions-partner-program-agreement) covers partner responsibilities in more detail. 06 ## Data Privacy and Compliance - ✓We follow GDPR and CCPA principles when handling personal information. - ✓We collect and process only the data needed to deliver our services. - ✓We never sell or share your data, or your contacts' data, with third parties. 07 ## Incident Response If there's ever a breach or unauthorized access, we will: 1. 1\.Tell you right away. 2. 2\.Work with you and the platform provider, like HubSpot, to assess and fix it. 3. 3\.Send you a full summary and the remediation steps once it's contained. 08 ## Ongoing Security Practices - ✓We review access controls and device security every quarter. - ✓Our team gets regular training on data handling and secure collaboration. ## Need a Security Review Before We Start? Send us your security questionnaire or NDA and we'll get back to you within one business day. [Contact us](https://zentavra.com/contact-us?hsLang=en) The Zentavra Brief ### HubSpot Insights, Straight to Your Inbox Practical HubSpot tips, RevOps playbooks, and what's new in HubSpot and AI. One useful email, no fluff. No spam. Unsubscribe anytime. 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